PRIVACY POLICY
Last updated: 13 October 2026
KWP Group BV is committed to protecting your personal data and respecting your privacy in accordance with the General Data Protection Regulation (GDPR).
1. Introduction
KWP Group BV (“KWP Group”, “we”, “our” or “us”) is a Belgium-based company providing industrial mechanical services, technical workforce solutions, industrial maintenance, welding, steel structure assembly and related technical services.
We are committed to protecting the privacy and personal data of our website visitors, clients and business partners.
This Privacy Policy explains how we collect, use, store and protect personal information in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable Belgian data protection legislation.
2. Data Controller
The organisation responsible for processing personal data through this website is:
Company: KWP Group BV
Registered Office: Bergensesteenweg 24/8, 1600 Sint-Pieters-Leeuw, Belgium
Belgian Enterprise Number: 1033.401.574
Website: https://kwpgroup.be
Email: contact@kwpgroup.be
For questions regarding personal data, privacy rights or data protection, please contact us at the email address above.
3. Personal Data We Collect
When you contact KWP Group through our website or by email, we may collect the following personal information:
Full name
Company or organisation name
Business email address
Telephone number
Type of industrial service requested
Project details and requirements
Any additional information voluntarily provided
We may also collect certain technical information necessary for website functionality and security, such as IP addresses, browser information and server logs.
We only collect personal data that is relevant and necessary for legitimate business purposes.
4. How We Use Personal Data
KWP Group BV processes personal data for the following purposes:
Responding to inquiries and contact requests.
Preparing quotations and discussing industrial projects.
Establishing and maintaining business relationships.
Coordinating industrial mechanical services, maintenance, welding and technical operations.
Communicating with clients, suppliers and business partners.
Managing business correspondence and administrative records.
Maintaining the functionality and security of our website.
Complying with applicable legal and regulatory obligations.
We do not sell or rent personal data to third parties.
Personal information is used only for legitimate, specified business purposes and is processed in accordance with applicable data protection legislation.
5. Legal Basis for Processing
KWP Group BV processes personal data in accordance with Article 6 of the General Data Protection Regulation (GDPR).
Depending on the circumstances, we rely on the following legal bases:
Contractual Necessity: Processing personal data when necessary to perform a contract with an individual or to take steps at their request before entering into a contract.
Legitimate Interests: Processing personal data to respond to business inquiries, maintain professional relationships, manage business communications and ensure website security, provided these interests are not overridden by the rights and freedoms of individuals.
Legal Obligations: Processing personal data when required to comply with applicable Belgian and European legal, accounting, tax or regulatory obligations.
Consent: Processing personal data based on an individual's freely given, specific, informed and unambiguous consent, where consent is required by law.
Where processing is based on consent, individuals have the right to withdraw their consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.
6. Sharing Personal Data
KWP Group BV may share personal data with trusted third parties where necessary for legitimate business operations, including:
Website hosting and infrastructure providers, including Framer.
Email and business communication service providers, including Google Workspace.
Contact form processing and delivery service providers.
Accounting, legal and other professional advisers where necessary.
Competent public authorities when disclosure is required by applicable law.
We only share personal data where there is an appropriate legal basis and where the disclosure is necessary for the specified purpose.
Where third-party service providers process personal data on our behalf, we seek to ensure that appropriate contractual, technical and organisational safeguards are in place in accordance with applicable data protection legislation.
KWP Group BV does not sell personal data to third parties for advertising or commercial resale purposes.
7. International Data Transfers
KWP Group BV uses third-party technology and communication service providers to operate its website and manage business correspondence.
Some of these providers may process or transfer personal data outside the European Economic Area (EEA).
Where such transfers occur, KWP Group BV ensures that appropriate safeguards are applied in accordance with Chapter V of the General Data Protection Regulation (GDPR).
These safeguards may include:
Transfers to countries recognised by the European Commission as providing an adequate level of data protection.
The use of European Commission-approved Standard Contractual Clauses (SCCs), where appropriate.
Additional technical, contractual or organisational measures where required.
Individuals may request further information about applicable international data transfer safeguards by contacting us at:
8. Data Retention
KWP Group BV retains personal data only for as long as necessary to fulfil the purposes for which it was collected, in accordance with applicable data protection legislation.
Personal data collected through website contact forms, email inquiries and business communications that do not result in a contractual relationship will generally be retained for a maximum of 12 months following the last communication.
After this period, personal data will be securely deleted or anonymised, unless further retention is necessary to comply with legal obligations or to establish, exercise or defend legal claims.
Personal data associated with contracts, invoices, accounting records and ongoing business relationships may be retained for longer periods where required or justified under applicable Belgian legislation.
Technical and website security data may be subject to separate retention periods, depending on the purpose and the service providers involved.
KWP Group BV periodically reviews the personal data it holds to ensure that information is not retained longer than necessary.
9. Data Security
KWP Group BV is committed to protecting personal data against unauthorised access, accidental loss, alteration, disclosure or destruction.
We implement appropriate technical and organisational security measures, taking into account the nature of the personal data processed and the associated risks.
These measures may include:
Restricting access to personal data to authorised individuals.
Using secure communication and website hosting services.
Protecting business email accounts and digital systems against unauthorised access.
Working with service providers that offer appropriate data protection and security safeguards.
Reviewing and updating security practices when necessary.
Personal information is accessed only where necessary for legitimate business activities.
Although we take reasonable precautions to protect personal data, no method of internet transmission or electronic storage can be guaranteed to be completely secure.
In the event of a personal data breach, KWP Group BV will take appropriate action in accordance with applicable GDPR requirements.
10. Your GDPR Rights
Under the General Data Protection Regulation (GDPR), individuals have certain rights regarding their personal data.
Subject to applicable legal conditions, these rights include:
Right of Access: You have the right to request information about the personal data we process and obtain a copy of that data.
Right to Rectification: You may request the correction of inaccurate or incomplete personal information.
Right to Erasure: You may request the deletion of your personal data where the applicable legal conditions are met.
Right to Restriction: You may request that we restrict the processing of your personal data in certain circumstances.
Right to Data Portability: Where applicable, you may request to receive your personal data in a structured, commonly used and machine-readable format.
Right to Object: You may object to certain processing activities, including processing based on legitimate interests.
Right to Withdraw Consent: Where processing is based on consent, you may withdraw that consent at any time without affecting the lawfulness of processing carried out before withdrawal.
To exercise any of these rights, please contact:
KWP Group BV will respond to requests without undue delay and, in principle, within one month of receipt, in accordance with GDPR requirements.
Individuals also have the right to lodge a complaint with the Belgian Data Protection Authority:
Belgian Data Protection Authority (APD/GBA)
Website: https://www.dataprotectionauthority.be
We encourage individuals to contact us first so that we can address any privacy-related concerns.
11. Cookies and Similar Technologies
KWP Group BV may use cookies and similar technologies to ensure the proper operation, security and functionality of our website.
Cookies are small text files that may be stored on your device when you visit a website.
Depending on the services and technologies enabled on our website, cookies may include:
Essential Cookies: Necessary for the proper functioning, security and basic operation of the website.
Analytics Cookies: Used, where enabled, to understand website usage and improve the visitor experience.
Preference Cookies: Used, where enabled, to remember certain visitor settings or preferences.
Marketing Cookies: Used only if advertising or marketing tracking technologies are implemented.
Where required by applicable Belgian and European legislation, non-essential cookies and similar tracking technologies will only be activated after obtaining the visitor's valid consent.
Visitors may manage or withdraw their consent through the cookie preference controls provided on our website, where applicable.
Cookies may also be managed through browser settings.
For questions regarding cookies and personal data, please contact:
12. Third-Party Websites
Our website may contain links to external websites, platforms or services operated by third parties.
KWP Group BV does not control and is not responsible for the content, privacy policies or data protection practices of these external websites.
When visitors access third-party websites through links provided on our website, their personal data may be processed in accordance with the privacy policies of those third parties.
We encourage visitors to review the privacy policies and terms of use of any external websites they visit.
The inclusion of a link to an external website does not imply that KWP Group BV endorses or assumes responsibility for that website's privacy practices.
13. Changes to This Privacy Policy
KWP Group BV reserves the right to update or modify this Privacy Policy when necessary to reflect changes in our business operations, website functionality, data processing practices or applicable legal requirements.
Any updates will be published on this page, together with the date of the most recent revision.
We encourage visitors to review this Privacy Policy periodically to stay informed about how we collect, use and protect personal data.
Where required by applicable law, we will provide additional notice or obtain renewed consent before implementing changes that affect the processing of personal data.
14. Contact
If you have any questions, concerns or requests regarding this Privacy Policy or the processing of your personal data, please contact us using the details below:
KWP Group BV
Registered Office: Bergensesteenweg 24/8, 1600 Sint-Pieters-Leeuw, Belgium
Belgian Enterprise Number: 1033.401.574
Website: https://kwpgroup.be
Email: contact@kwpgroup.be
For privacy-related inquiries or requests to exercise your rights under the General Data Protection Regulation (GDPR), please contact us by email.
KWP Group BV will review and respond to privacy-related requests in accordance with applicable data protection legislation.
Integrated Industrial Solutions
LinkedIn — company profile coming soon
© 2026 KWP GROUP BV